What is an Accounts Payable/Receivable Clerk or Accounting Assistant?
An Accounts Payable (AP) clerk is responsible for handling a company’s outgoing bills and payments. They provide financial and administrative support by processing invoices, verifying amounts, and ensuring vendors are paid on time. In contrast, an Accounts Receivable (AR) clerk manages incoming funds – securing revenue by issuing client invoices, processing payments, and recording each transaction accurately. Both AP and AR clerks play vital roles in keeping the day-to-day finances accurate and running smoothly, supporting the finance department with clerical tasks and record-keeping.
An Accounting Assistant is a broader support role within the finance team. Accounting assistants often handle a mix of tasks, such as tracking and recording transactions, maintaining up-to-date financial records, and performing accuracy checks on data. They typically work under accountants or finance managers to ensure all financial information is organized and accurate. In some companies, accounting assistants may also take on AP or AR duties as needed, helping to issue payments or invoices and reconcile accounts.
These roles exist in nearly every industry. Virtually any organization that pays bills or collects revenue will employ AP/AR clerks or accounting assistants to manage those processes. From government agencies to retail stores, and from manufacturing to tech startups, entry-level accounting support staff are indispensable. Even SaaS (Software as a Service) companies rely on these roles – for example, an AR clerk in a SaaS firm might manage recurring subscription billing, while an AP clerk handles vendor payments for services the company uses. In short, wherever finances need managing, AP/AR clerks and accounting assistants serve as the backbone of the finance department, keeping cash flow under control and records accurate.
Accounts Payable/Receivable Clerk and Accounting Assistant Skills
To succeed in an AP/AR clerk or accounting assistant role, you’ll need a well-rounded skill set. Employers look for candidates with a mix of technical abilities and soft skills that ensure financial data is handled correctly. Key skills include:
- Attention to Detail: Accuracy is paramount in accounting. You must be able to spot errors and ensure every invoice, payment, and entry is correct. A small mistake in a payment amount or account code can snowball into larger problems, so detail-oriented people excel in these roles.
- Numeracy and Math Skills: Comfort with numbers is essential. AP/AR clerks frequently calculate totals, taxes, discounts, and verify account balances. Solid basic math (like calculating percentages and sums) is crucial for tasks such as adjusting invoice amounts or reconciling statements.
- Software Proficiency: Modern accounting is highly digital. You should be adept with spreadsheets (especially Microsoft Excel) and common accounting software like QuickBooks. Many companies also use enterprise resource planning (ERP) systems such as SAP or NetSuite to manage finances. Being tech-savvy and able to learn new financial software is critical for efficiency in these jobs.
- Communication and Customer Service: Accounts payable/receivable work isn’t just numbers – it’s also about communication. You may need to contact vendors about invoice discrepancies or follow up with customers on overdue payments. Clear and professional communication skills (both written and verbal) are very important. Good clerks are courteous and helpful when resolving payment issues, reflecting strong customer service abilities.
- Time Management: Finance departments often juggle many deadlines – for example, paying suppliers by due dates while also closing the books at month-end. AP and AR clerks must manage their time well to handle a high volume of transactions and meet deadlines for payments or reports. Being organized and able to prioritize tasks (such as which invoices to process first) will keep things running smoothly.
- Problem-Solving and Analysis: Not everything in accounting goes perfectly by the book. You might encounter invoices that don’t match purchase orders, payments that don’t reconcile, or software issues. Successful clerks and assistants approach these problems with analytical thinking – investigating discrepancies and finding solutions. In today’s automated environment, many routine tasks are handled by software, so humans are relied on to handle exceptions and complex issues. Being able to troubleshoot errors, resolve billing disputes, or suggest process improvements is a valuable trait.
- Integrity and Reliability: Although not a “skill” taught in school, integrity is crucial in any financial role. Employers need to trust you with sensitive financial information and cash flow responsibilities. Being honest, ethical, and reliable – always following proper procedures and maintaining confidentiality – is expected when you’re dealing with company funds.
Developing these skills will help you perform the core duties of AP/AR clerks and accounting assistants effectively. For example, attention to detail and numeracy help ensure invoices and payments are correct, while software proficiency and time management enable you to process large volumes of transactions efficiently. Strong communication and problem-solving skills will set you apart by allowing you to handle the human side of finance – working with vendors, customers, and colleagues to iron out issues. Overall, a combination of technical accounting knowledge and soft skills like organization and teamwork will serve you well in these support roles.
Accounts Payable/Receivable Clerk and Accounting Assistant Employer Demand
The demand for accounts payable/receivable clerks and accounting assistants remains steady, though the nature of the work is evolving with technology. Every business needs someone to manage outgoing and incoming funds, so the fundamental need for these roles is constant. In fact, the U.S. Bureau of Labor Statistics (BLS) projects that while employment of bookkeeping and accounting clerks may decline by around 6% from 2022 to 2032 due to automation, there will still be about 183,900 job openings for these roles each year as workers retire or move to other positions. In other words, even if certain repetitive tasks are automated, companies still have to hire new accounting clerks to replace those who advance or leave the workforce. The introduction of advanced software is shifting these jobs toward more oversight and analytical duties rather than eliminating them.
Automation and digital transformation in finance have actually increased the importance of skilled support staff. Many routine data-entry tasks are now handled by accounting software, but that has allowed AP/AR clerks and assistants to take on more value-added responsibilities – such as managing the software systems, checking for anomalies, and ensuring data integrity. Employers are looking for clerks who are not only comfortable with technology but can also interpret and validate the output of automated systems. For example, an automated invoice processing system might flag discrepancies, but a human clerk is needed to investigate and resolve those issues. Thus, having a tech-friendly mindset and adaptability can make you even more in demand in today’s market.
Industry trends: The need for AP/AR expertise spans all sectors, but high-growth industries can drive especially strong demand. SaaS companies in particular often experience rapid increases in transaction volumes as they scale (think of all the monthly subscriptions to manage). A growing SaaS startup will quickly find that structured, organized accounting support is essential to keep their billing and payables under control. These companies value clerks and assistants who can set up efficient processes for handling recurring revenue and vendor payments. Additionally, as businesses worldwide focus on tightening financial controls and real-time reporting, the support roles that maintain those daily transactions become even more crucial. In summary, while the tools and techniques may be changing, AP/AR clerks and accounting assistants continue to be highly sought after to support healthy financial operations.
Accounts Payable/Receivable Clerk and Accounting Assistant Salary
Salaries for these accounting support roles can vary based on location, experience, and the specific industry (with tech and SaaS firms sometimes paying a premium). Here’s an overview of average salary ranges in a few major markets:
- United States (USD): Accounts payable/receivable clerks in the U.S. earn around $40,000 per year on average. The median annual wage for broader accounting clerk roles (which includes accounting assistants) is about $47,000. Entry-level positions may start in the low-$30k range, while experienced AP/AR clerks or senior accounting assistants can make upwards of $50k. Compensation can also depend on the industry – for example, accounting support staff in well-funded tech companies or large firms might earn higher salaries than those in small businesses.
- United Kingdom (GBP): In the UK, junior accounts assistants or AP/AR clerks typically earn in the low-to-mid £20,000s per year. The average salary for an accounts payable clerk is around £26,788 annually, while an accounting assistant averages about £25,500 per year. With a few years of experience or working in London/major cities, this can rise toward the £30k mark. Larger companies or high-tech sectors may offer higher-end packages, whereas entry-level roles in smaller firms might start just above £20k.
- Canada (CAD): Canadian salaries for these roles are generally in the range of C$45,000 to C$55,000 annually. Accounts payable clerks average about C$51,400 per year in Canada. Similarly, accounting assistants have an average salary around C$46,000 per year. Starting positions may be in the high C$30k to low C$40k range, with the possibility to grow into the C$50k+ range with experience. Major cities like Toronto or Vancouver might offer higher salaries to account for the cost of living, and tech companies or financial firms could pay a premium for skilled clerks.
- Australia (AUD): In Australia, accounts clerks and assistants earn roughly in the AU$55,000 to AU$70,000 range. PayScale reports an average around AU$59,457 for an accounts payable clerk as of 2025. Many positions advertise between about AU$60k and AU$70k for candidates with some experience. Entry-level roles might start closer to AU$50k. Again, location and industry matter: jobs in Sydney or Melbourne or in booming industries can be on the higher end of the range. Some accounting assistants (especially those with extra qualifications) might progress into roles that pay above AU$70k over time.
Note: These figures are averages and can fluctuate. Benefits like bonuses, healthcare, or pension contributions aren’t included in base salary averages but can add value to a compensation package. Also, SaaS and other tech companies may offer other incentives (stock options, bonuses) that make the total compensation more competitive. It’s always a good idea to research current local salary data when job hunting to know your worth.
Ways to Become an Accounts Payable/Receivable Clerk or Accounting Assistant
There’s no single path into an AP/AR clerk or accounting assistant career – several routes can lead to these roles. Here are some common pathways and tips to help you break into this field:
- Formal Education: While many of these positions are open to high school graduates, having some formal education in accounting or finance can give you an edge. An associate degree or diploma in accounting, bookkeeping, or business is a great starting point. Some employers may even prefer or require an associate’s or bachelor’s degree for accounting assistant roles. That said, plenty of AP/AR clerks start with a high school diploma and learn on the job. If you’re considering school, courses in accounting principles, bookkeeping, and business math will be most relevant.
- Certifications: Earning a professional certification can validate your skills and commitment. For instance, the Association of Accounting Technicians (AAT) qualification is a well-recognized credential in the UK for accounting support staff. Internationally, you might pursue the Certified Accounts Payable Associate (CAPA) certification, which confirms your knowledge in accounts payable and best practices in the field. These certifications often involve coursework and an exam, but they can be completed without a full degree and demonstrate your expertise to employers. Additionally, certifications in popular accounting software (like a QuickBooks certification) could be useful to showcase software proficiency.
- Apprenticeships and Internships: Practical experience is one of the best ways to enter this profession. Many regions offer accounting or finance apprenticeship programs where you can earn and learn simultaneously, gaining a qualification while working in an entry-level finance role. Internships (paid or even volunteer positions) in an accounting department can also get your foot in the door. In fact, it’s not uncommon for individuals to start their career in accounts payable without prior experience – strong data entry skills and initiative can land you an entry-level AP job, which you then learn by doing. If you’re early in your career, consider internship roles such as “accounts assistant intern” or “finance intern,” which can sometimes transition into a full-time job.
- Entry-Level Work and Transferable Experience: Experience in any administrative or financial role can pave the way to an AP/AR position. Many accounting clerks have backgrounds in general office administration, customer service, or retail roles where they handled cash or invoices. For example, working as a cashier or office assistant builds familiarity with handling money, record-keeping, and using business software – all relevant skills. Emphasize any experience where you dealt with spreadsheets, billing, or inventory, as this shows you have practical understanding of tracking financial information. Even volunteer work for a school or club treasurer position can demonstrate your ability to manage accounts.
- Resume, Interview & Networking Tips: When crafting your resume for an AP/AR clerk or accounting assistant job, highlight the skills mentioned earlier. Be sure to mention specific software proficiencies (Excel, QuickBooks, SAP, etc.), as these are often listed in job descriptions. Detail any experience reconciling accounts, processing transactions, or keeping records. If you’ve earned relevant certifications or completed courses, list them prominently. Prepare for interviews by readying examples of your accuracy and trustworthiness – for instance, describe a time you caught an error or how you stay organized with multiple deadlines. Networking can also help; consider joining professional groups (locally or on LinkedIn) for accounting and bookkeeping professionals. Sometimes a referral or a connection can lead to an opportunity that isn’t publicly advertised.
- Job Search Strategies: Once you feel prepared, start looking for open positions in the field. Check specialized job boards and websites where finance and accounting roles are common. For example, you can begin with niche platforms like The SaaS Jobs – a job board focused on roles in the SaaS and tech industry, which often includes entry-level finance positions at tech companies. This can be a great way to find AP/AR clerk openings at high-growth startups or tech firms. Additionally, use broad job search sites such as Indeed, LinkedIn, and Glassdoor, which list numerous accounts payable, accounts receivable, and accounting assistant jobs. On these sites, try searching for titles like “Accounts Payable Clerk,” “Accounts Receivable Specialist,” “Accounting Assistant,” or “Finance Assistant.” Setting up email alerts can help you catch new postings. Lastly, don’t forget to leverage your network – let contacts know you’re looking for an opportunity in accounting support, as personal recommendations can often get you an interview faster.
Becoming an accounts payable/receivable clerk or accounting assistant is an attainable goal with the right mix of skills and persistence. Focus on building your accounting knowledge and technical skills, gain experience wherever you can (even if it’s small scale to start), and present yourself as a reliable, detail-oriented professional. There is steady demand for organized, trustworthy people to support finance departments, and nearly every industry – from SaaS startups to government offices – hires for these roles. By following the pathways above and continuously learning, you can land a role as an AP/AR clerk or accounting assistant and set the foundation for a successful career in accounting.
